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OneDrive for Business & Office Online are now available

IMSS is pleased to announce that OneDrive for Business and Office Online are now available to campus. With these services, you can use virtually any device to store individual files in the cloud, share files with others, and read and edit Office documents. OneDrive for Business can also be used as a replacement for your IMSS home directory.


Features of OneDrive for Business include:

  • Free 1TB individual space to store and organize your documents and other files in the cloud
  • Share files and folders with others and give them permission to review or edit the content
  • Sync your files with PCs (Windows 7 & 8.x) and Macs
  • Review and edit Office documents on mobile devices and tablets using Office Mobile (free for Android, iOS and Windows Phone)
  • View and edit Office documents in a browser using Office Online (web-based versions of Microsoft Word, Excel, PowerPoint, and OneNote)
  • Use automatic document version control to view and restore previous versions of your Office documents

OneDrive for Business and Office Online are now enabled for your account. For more information, or to start using the service, please review the FAQs: and


Facilities Special Release Days Notices

The Facilities Service Center is closed December 24 and reopens January 5. During the Caltech holidays and the special release days, you may request service as follows:

  • For any building-related EMERGENCY, call Campus Security at 626-395-5000.
  • For any URGENT requests that need attention within 24 hours, call the Service Center at 626-395-4717 and press 9 to be connected to an on-call facilities operator.
  • For any ROUTINE service requests that can wait until the Service Center reopens on January 5, please submit your service request online at:
Central Utilities Plant: 
The Central Utilities Plant is continuously staffed during the holidays and the special release days to maintain all utility services and to dispatch personnel for facilities maintenance emergencies. For any facilities emergency, call the Campus Security at 626-395-5000.
Custodial Services

Buildings and Grounds is providing limited, scheduled services to student undergraduate houses, athletic facilities, and campus buildings during the holidays and special release days as follow:

  • Student Undergraduate Housing:  Custodians will remove trash and service shower rooms on December 26, 30, and January 2.
  • General Campus Buildings:  Custodians will remove trash from break rooms and conference rooms and will service rest rooms on December 29 and January 2.
  • Athletic facilities, Security, and Central Plant will be serviced on a schedule pre-arranged with the supervisor of those sections.

For any urgent needs for custodial services due to a spill or similar event, call the Service Center at 626-395-4717 and press 9 to be connected to an on-call facilities operator.

Chauffeur Services

The dispatch office is closed December 24 and reopens January 5. If you need service during this time, please make reservations prior to 3:00 p.m. on December 23 by calling 626-395-4707.

Liquid Nitrogen and Laboratory Gas Cylinders

The Central Warehouse is closed December 24 and will reopen on January 5.  Please arrange to have your holiday needs fulfilled and delivered by December 23. If you cannot stock sufficient supplies for the holidays, a mid-holiday delivery will be scheduled on Tuesday, December 30 by special appointment. For mid-holiday service, please contact the Central Warehouse to make your appointment prior to December 24 by calling 626-395-4891.

Shipping & Receiving and Transportation

Shipping and Receiving is closed December 24 and will reopen on January 5. All normal operations of shipping parcels, receiving parcels and freight, and intra-campus deliveries will be suspended during this period. If you are scheduling a special delivery, please notify your shipper of these dates. Shipping and Receiving, Transportation and Motor Pool offices will close at 4:00 p.m., Tuesday, December 23 and reopen on Monday, January 5. Normal operations such as, receiving and deliveries will be suspended during this time.

Post Office and FedEx Services: 

The Caltech Post office and FedEx services will be staffed from 10:00a.m. to 2:00p.m. on the special release days for postal and FedEx needs. Mail Services will not be making any regular deliveries. Departments can contact Mail Services at 626-395-6371 from the hours of 8:00 a.m. to noon to make prior arrangements for deliveries or pick-ups.

Faculty Housing Office:

The Faculty Housing office will not be staffed during the special release days. Guests arriving between December 24 and January 4 will pick up packets containing keys, exact address information, and other pertinent paperwork at the Security Office on their scheduled arrival date. Identification will be required. The Security Office is open 24 hours per day and is located in the parking garage at 370 S. Holliston Avenue. (Tenants have received advanced notice of this procedure.) Routine and non-emergency maintenance service will not be available.  Central Plant will be staffed to dispatch personnel for maintenance emergencies (e.g. loss of power, broken water pipe). For emergencies, call campus Security at 626-395-5000.

Environment, Health & Safety (EH&S):

Please contact the Caltech Security emergency number at 626-395-5000 for all emergencies. Security will contact the appropriate safety personnel to respond to the emergency.

Security and Parking Services: 

Security will be normally staffed 24/7 and can be reached at 626-395-4701 for non-emergencies and 626-395-5000 for emergencies. The Parking Office will be closed from December 24 through January 4.


Statement in Response to Litigation

Regarding the announcement by a member of the faculty concerning her intent to pursue litigation against the California Institute of Technology (Caltech), the following statement has been issued:

Caltech intends to vigorously defend this lawsuit, which is meritless.  The institution is confident in its compliance with export control laws and International Traffic in Arms Regulations (ITAR), and regularly cooperates with government agencies, including the FBI, as appropriate.

The plaintiff, who was dissatisfied with the outcome of a recent internal campus investigation into her decision to list her cat as the author of a published abstract and omit recognition of a postdoctoral scholar who performed related research, suffered no retaliation and remains an active faculty member of the institution.

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Box Online Storage

IMSS has launched Box at Caltech. Box is a secure content-sharing and collaboration cloud service that is accessible from anywhere and from any device with a network connection. Caltech's Enterprise Box license is free to use and features:
  • 50GB storage 
  • File uploads up to 5GB in size
  • Version history
  • Full text search and file access stats
  • Login with access.caltech credentials
  • FERPA and HIPAA protection
For more information and to get started with Box, visit


Nominate your favorite professor for the Feynman Teaching Prize!

Here's your chance to nominate your favorite professor for the 2014-15 Richard P. Feynman Prize for Excellence in Teaching! You have from now until January 5, 2015 to submit your nomination package to the Provost's Office to honor a professor who demonstrates, in the broadest sense, unusual ability, creativity, and innovation in undergraduate and graduate classroom or laboratory teaching.

The Feynman Prize is made possible through the generosity of Ione and Robert E. Paradise, with additional contributions from an anonymous local couple. Nominations for the Feynman Teaching Prize are welcome from faculty, students, postdoctoral scholars, staff, and alumni. 

All professorial faculty of the Institute are eligible. The prize consists of a cash award of $3,500, matched by an equivalent raise in the annual salary of the awardee. A letter of nomination and detailed supporting material, including, but not limited to, a curriculum vitae, course syllabus or description, and supporting recommendation letters should be emailed to  by January 5, 2015.

Additional information including guidelines for the prize and FAQ may be found at Further information can also be obtained from Karen Kerbs (626-395-6039; in the Provost's Office.


MAGMA now available for download from

The University of Sydney Computational Algebra Group's MAGMA software is now available for download from Magma is a large, well-supported software package designed for computations in algebra, number theory, algebraic geometry and algebraic combinatorics. The software has been made available free of charge through a generous initiative of the Simons Foundation.


Office 365 is coming to Caltech

IMSS will begin offering Office 365 to campus this summer. Office 365 is a suite of cloud-based collaboration and productivity services, including Exchange email and calendar, online document editing and storage, team sites, IM, and web conferencing. Office 365 benefits include:

  • 50GB individual Exchange mailboxes
  • 1TB OneDrive for Business individual file storage
  • Office Online to share and edit documents across your devices
  • Optimized access for mobile devices including iPhone, iPad, Android, and Windows Mobile
  • No advertising or data mining for Caltech accounts

Want to learn more about Office 365?

Visit the Office 365 Information Center and register to attend an information session to see what Office 365 at Caltech can do for you.


Order Adobe CS6 licenses by May 16

Adobe is ending general availability of CS6 perpetual licenses in May. IMSS has extended the last day to place any Adobe CS6 orders at Caltech's volume license discount pricing via from April 30 to May 16.
Adobe plans to move completely toward their subscription-based offering, Creative Cloud. Creative Cloud licenses are not currently available for purchase via, but may be purchased directly from Adobe at


Caltech Earth Week Events

Join Caltech Sustainability for a week of informative and inspiring events in celebration of Earth Day (April 21 - April 25). We have lots of events planned during the week including lunchtime speaker seminars (lunch included), an informative presentation about proposed changes to the Sacramento San-Joaquin River Delta – the epicenter of California's water challenge, updates on climate change effects in California, and much more! Click here for the schedule of events for the week.

We hope to see you there! Contact with any questions!

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