Search Search

News Releases


Smoking Policy Reminder

All individuals on the Caltech campus, including residents, employees, and visitors, are subject to adhere to the Pasadena Municipal Code, which includes specific regulations on tobacco use. The city ordinance (8.78) prohibits smoking in all enclosed workplaces, in and around multiunit housing complexes, and within 20 feet of all campus building doorways, windows, and vents. Smoking is further prohibited (ordinance 8.78.085) in all common areas of multiunit housing complexes, such as our student houses, the Catalina Apartments, and other rental properties owned by Caltech. It is important that all members of our community abide by local laws and respect those who wish to avoid secondhand smoke.


Caltech VPN Service Interruption Sunday May 17

Building/s affected: Caltech Campus Community

Utility or service being interrupted: Caltech VPN

Date & Time of interruption: Sunday 5/17/20 7:00 am to 9:00 am

Potential impact: IMSS will complete VPN maintenance on Sunday, May 17, from 7am – 9am.  No service outages are expected, but we are reserving the entire window.   

Contact: Caltech Help Desk x-3500


Caltech Sites Office Hours

Get help managing your personal or work group web site using IMSS's free Caltech Sites platform. A member of the Caltech Sites team will be available to answer questions you may have about creating or managing your site.

See the IMSS events on the campus calendar for upcoming dates.

Meetings will be held via Zoom. The link for this meeting is

Advanced signup appreciated but not required.

For more information, please contact Cynthia Kiser by email at or visit the Caltech Sites website.


"Becoming Caltech" Exhibit Temporarily Closed

The "Becoming Caltech" exhibit has been temporarily closed until April 6. On that date we will review whether to extend closure. This decision was made out of concern for the health of our community as a social distancing measure in light of COVID-19.

About the Exhibit

In the 1910s and 1920s, Pasadena college Throop Polytechnic Institute dramatically reinvented itself, first focusing its curriculum on engineering, then expanding into a research institute. On February 10, 1920, Throop's trustees acknowledged this transformation by changing the institution's name. Throop became the California Institute of Technology.A hundred years later, this exhibit tells the story of how Caltech's research, architecture, and campus life were transformed by new visions, rapid growth, and World War I.The exhibit will run through December 23, 2020.Normal hours are Monday through Friday, from 11:00 a.m. to 4:00 p.m. Closed on Holidays.Admission is free.For more information, please contact Caltech Archives by phone at 626-395-2704 or by email at or visit Becoming Caltech, Building a Research Community, 1910-1930.


Graphic Resouces March Special

Month of March Special

$21.00 for 250 black and white business cards

$59.00 for 250 color business cards

$15.00 for 100 black and white business cards

$32.00 for 100 color business cards

Price is for standard 1- sided Caltech business card formats only

Contact us for more details

X6701 or at


Proper E-Waste Management Helps You, Caltech, and the Environment

In today's digital world, the increase in electronics usage brings challenges to both data security and appropriate disposal. The concept of protecting data while using computer equipment is nothing new, but it may be overlooked during electronic recycling and disposal.

Electronic waste, or e-waste, on Campus refers to electronic products nearing the end of their "useful life" and includes items such as computers, tablets, televisions, cell phones, DVRs, stereos, copiers, fax machines, incubators, gas chromatographs, and lasers. Many of these products can be reused, refurbished, or recycled.

The Caltech Sustainability Program aims to enhance Caltech's core mission of research and education by reducing Caltech's environmental impact and promoting stewardship within the Caltech community. This includes reducing waste through materials reuse and recycling which must be performed by certified electronics recycling contractors. Almost any product with a circuit board is now considered universal waste that requires special handling since these products may contain toxic substances such as mercury, lead, chromium, and cadmium.

Building Administrators have set aside a designated space for e-waste collection in each building. E-waste must be kept secure in locked areas until day of removal. Building Administrators submit a request in AIM once these areas are full to schedule a pickup. If you have concerns about an e-waste area in your building or need more information, please contact your Building Administrator.

In the event you are retiring equipment above the purchase price of $5,000.00, it may be considered a capital equipment cost and the Property Services Office should be notified for further action. The Property Services Office can be reached at ext. 4181 and will help arrange for this type of e-waste pick-up.

For all requests relating to secure data destruction of hard drives, computers, and/or tablets, please submit a request in AiM and indicate in the Notes Section that you require secure destruction. A PTA number is required for this type of service. Anyone who is not familiar with submitting an AiM request can access the AiM Customer Portal User Guide here:

If you are unsure whether or not a particular item falls under an e-waste category, please email or call the Safety Office at ext. 6727.


Campus Security Update

February 13 update:

The Pasadena Police Department has identified and arrested a suspect in connection with the burglary and motor vehicle theft that occurred between the evening of Friday, February 7, 2020, and the following morning on the Caltech campus. The vehicle was recovered and returned to Caltech. Caltech Security has determined that there is no ongoing threat to the Caltech community.

As always, please contact Security immediately at 626-395-5000 (x5000) to report any suspicious activity.

Original notice:

February 9, 2020 9:00 PM


Between the evening of Friday, February 7, 2020, and the following morning, a burglary and auto theft occurred on Caltech's campus. The burglar used a long-handled gardening tool to smash in the window of the Caltech Transportation Office (behind Steele Laboratory), stole two sets of car keys from the office, and then stole a Caltech-owned Ford Fusion.

The thefts occurred between 9 p.m. and 4 a.m. No suspects have been identified yet, but the Pasadena Police Department is investigating. If you have any information pertaining to the burglary, please call Security immediately at 626-395-5000 (x5000).

We ask for your help in making the campus as safe as possible. Please contact Security immediately to report any suspicious activity. Do not confront anyone on campus. Your safety is our primary concern. Items can be replaced, so DO NOT attempt to contact or confront anyone you suspect is engaging in suspicious or criminal activity.


Upcoming System Outage and Important Microsoft News

IMSS would like to inform you about a major administrative outage scheduled for March 5 to March 9th, as well as some important Microsoft changes.

Major System Outage between 5 PM on Thursday, March 5 through 8 AM, Monday, March 9

Please make a note of this system outage.

IMSS is moving major administrative systems to the Amazon Cloud. The outage impacts Oracle, Exeter, Kronos and other dependent systems. Some frequently used systems will be unavailable in including, but not limited to;

  • Online W-2
  • Online Payslip
  • My Personal Information
  • RADR
  • Regis (GDP)
  • Internal Charges
  • Division Personnel Management

Learn more about System Availability

Important Microsoft News

Please read below to determine if you or your lab's software and hardware could be affected by these Microsoft changes. Mac computer users and users with Managed Computing services can disregard this message.

Internet Explorer 9, 10 & 11

Discontinue using Internet Explorer as a general-purpose browser. IE should only be used with trusted websites that require it. Use Firefox, Safari, Chrome or Microsoft Edge.

A new vulnerability affecting Internet Explorer 9, 10 and 11 is being actively exploited on all versions of Windows (including the now-unsupported Windows 7 and Server 2008, see below). The vulnerability can be exploited by a malicious website, and will not be patched until mid-February, possibly later. Successful exploitation would result in the ability to execute code on the affected system, under the privileges of the currently logged-in user. More importantly, as of early 2019 Microsoft does not recommend Internet Explorer as a general-purpose browser, but rather as a compatibility tool for applications that require it. Although Internet Explorer 11 will continue to receive updates, it should not be used as a primary browser.

Windows Server 2008 is no longer supported by Microsoft

Migrate to a newer supported version of the Windows Server operating system as soon as possible.

On January 14, 2020, Microsoft discontinued support for Windows Server 2008 and Windows Server 2008 R2. Microsoft will no longer be providing regular security updates for these operating systems, which puts them at increased risk for compromise.

Windows 7 is no longer supported by Microsoft

Learn more about options you can take to reduce your security risks.

On January 14, 2020 Microsoft stopped all updates for Windows 7, ending the support for a decade-old operating system. This means that while your computer will continue to function, it will be vulnerable to security risks and viruses because it will no longer receive software and security updates from Microsoft.

If you have any questions or encounter any problems after the outage, please contact the Help Desk (x3500,,


Voter Information Session Set for February 11

Voters in LA County will be using a new voting system in the March 3 elections. Long gone is the traditional, pre-assigned polling place, be it a fire station or junior high school. Instead, eligible residents will be able to vote at any of the estimated 1,000 voting centers across the county. The centers will be open more hours and days ahead of election day to make voting more convenient. You'll also be able to vote at any vote center throughout the county, not just the one closest to home.

Voting by mail will still be available. Voters will have the choice to send their sealed ballot through the Postal Service, or drop it off at a local drop-off box. Each voting center will have a designated box, and the county is promising other drop-off locations to be available.

Representatives from the Pasadena League of Women Voters will be on campus on February 11 to talk about all the changes to the voting process in LA County.  Join us February 11 at noon in Beckman Institute Auditorium to learn about voting centers and the other changes to the process so you're prepared for voting on March 3!  No RSVP required.


Chen NRB Project Update

Through February 14, the Design Build Contractor will continue to install the new roof at Chen. The installation requires the use of an applied hot asphaltic material that produces a typical "hot mop" smell.

We understand this is a "nuisance" to the Caltech community and surrounding neighbors; therefore we have taken some precautionary steps to monitor the activities during days where the weather may cause the smell to travel further than usual. If you have any questions or concerns, please contact the Department of Environment, Health, and Safety at extension 6727 or Teo Sierra, Sr Project Manager D&C Facilities x6258

View all

     to our RSS feed Subscribe via RSS